1. Introduction
   1. We, Jobjar Ltd, respect and are committed to safeguarding the privacy of our website or mobile application visitors, service users, individual customers and customer personnel (“Users”) and to complying with applicable laws and generally accepted industry practice in provision of services to our Users.
2. 2. We explain in this Privacy and Cookie Policy (the “Policy”) how we collect, process, use, share and secure the information that we receive from our Users via our websites, mobile applications, email exchanges and any other means by which we source data (“Platforms”) and how you can exercise your privacy rights.
3. 3. This Policy applies where we are acting as a data controller with respect to the personal data of such Users; in other words, where we determine the purposes and means of the processing of that personal data.
4. 4. Our Platforms incorporate privacy controls, which direct how we will process your personal data. By using the privacy controls, you can specify whether you would like to receive direct marketing communications and limit the collection, sharing and publication of your personal data.
5. 5. We use cookies on our Platforms. Insofar as those cookies are not strictly necessary for the provision of our services, we will ask you to consent to our use of cookies when you first visit our Platforms.
6. 6. In this policy, "we", "us" and "our" refer to Jobjar Ltd. For more information about us, see Section 13. If you have any questions or concerns about our use of your personal data, please contact us using the contact details provided in Section 13 below or via our website.
7. 7. Please note that the data controller of personal data collected through our website is Jobjar Ltd and the data controller of personal data collected through our recruitment Platforms is the Jobjar customer who has purchased our Services.
8. 8. In this policy, the term “personal data” means any information relating to an identified or identifiable natural person (in this case, each User).

 

2. The personal data that we collect
3. 1. In this Section 2, we have set out the general categories of personal data that we process and, in the case of personal data that we did not obtain directly from you, information about the source and specific categories of that data.
4. 2. We may process data enabling us to get in touch with you ("contact data"). The contact data may include your name, email address, telephone number, postal address, social media account identifiers and/or billing information. If you log into our Platforms using a social media account, we will obtain elements of the contact data from the relevant social media account provider.
   3. We may process your user account data ("account data"). The account data may include your account identifier, name, email address, business name, account creation and modification dates, website settings, mobile application settings and marketing preferences. This may also include information input or uploaded onto our Platform by our Users – including jobseekers and prospective employers, employment history, education information, curriculum vitae, resume, audiovisuals, interview feedback, and communication. The primary source of the account data is the User, although some elements of the account data may be generated by our Platforms. If you log into our Platforms using a social media account (such as Facebook), we will obtain elements of the account data from the relevant social media account provider.
   4. We may process information contained in or relating to any communication that you send to us or that we send to you ("communication data"). The communication data may include the communication content and metadata associated with the communication. Our Platforms will generate the metadata associated with communications made using contact forms.
   5. We may process data about your use of our Platforms and services ("usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website/mobile application navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system.

 

3. Purposes of processing and legal bases
   1. In this Section 3, we have set out the purposes for which we may process personal data and the legal basis of the processing.
4. 2. Operations - We may process your personal data for the purposes of operating our Platforms and providing our services. The legal basis for this processing is our legitimate interests, namely, to provide, operate, administer, optimize, and maintain our Platforms, services, and business.
5. 3. Publications - We may process account data for the purposes of publishing such data on our Platforms and elsewhere through our services in accordance with your express instructions. The legal basis for this processing is our legitimate interests, namely the publication of content in the ordinary course of our operations.
6. 4. Relationships and communications - We may process contact data, account data, and communication data for the purposes of managing our relationships, communicating with you (excluding communicating for the purposes of direct marketing) by email, SMS, post, fax and/or telephone, providing support services and complaint handling. The legal basis for this processing is our legitimate interests, namely communications with our Users, the maintenance of relationships, and the proper administration of our Platforms, services and business.
7. 5. Direct marketing - We may process contact data and account data for the purposes of creating, targeting and sending direct marketing communications by email, SMS, post and/or fax and making contact by telephone for marketing-related purposes. The legal basis for this processing is our legitimate interests, namely promoting our business and communicating marketing messages and offers to our website/mobile application visitors and Users.
8. 6. Research and analysis - We may process usage data and/or transaction data for the purposes of researching and analysing the use of our Platforms and services, as well as researching and analysing other interactions with our business. This may include compiling aggregated statistics about the operation and use of our Platforms and services, and to better understand the preferences of our customers and improve our service offerings. The legal basis for this processing is our legitimate interests, namely monitoring, supporting, improving and securing our Platforms, services and business generally.
9. 7. Record keeping - We may process your personal data for the purposes of creating and maintaining our databases, back-up copies of our databases and our business records generally. The legal basis for this processing is our legitimate interests, namely ensuring that we have access to all the information we need to properly and efficiently run our business in accordance with this policy.
10. 8. Security - We may process your personal data for the purposes of security and the prevention of fraud and other criminal activity. The legal basis of this processing is our legitimate interests, namely the protection of our Platforms, services and business, and the protection of others.
11. 9. Insurance and risk management - We may process your personal data where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks and/or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
12. 10. Legal claims - We may process your personal data where necessary for the establishment, exercise, or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
13. 11. Legal compliance and vital interests - We may also process your personal data where such processing is necessary for compliance with a legal obligation to which we are subject or to protect your vital interests or the vital interests of another natural person.
14. 12. To carry out other legitimate business purposes, as well as other lawful purposes about which Jobjar will notify you from time to time.

           

4.   Providing your personal data to others
   1. We may disclose your personal data to third-party data processors (such as suppliers or subcontractors). We authorize these data processors to use the personal data only as necessary to assist Jobjar in the performance of our business and provision of our services (for example, to provide cloud storage services, interview calendaring, or to help enhance security). These data processors are required by contract to safeguard the privacy and security of any personal data that they process on our behalf.
5. 2. We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice.
6. 3. Your personal data held in our database will be stored on the servers of our hosting services providers.
7. 4. In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise, or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
8. 5. We may disclose your personal data to any other person with your consent to the disclosure (for example, to a potential employer or employee also using our Platforms or services). 

 

5.   International transfers of your personal data
6. 1. In this Section 5, we provide information about the circumstances in which your personal data may be transferred to countries outside the United Kingdom and the European Economic Area (EEA).
7. 2. The hosting facilities for our Platforms are situated in the United Kingdom. The competent data protection authorities have made an "adequacy decision" with respect to the data protection laws of the United Kingdom. Transfers to any country will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the competent data protection authorities.
8. 3. You acknowledge that personal data that you submit for publication through our Platforms or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

           

6.   Retaining and deleting personal data
7. 1. This Section 6 sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
8. 2. Personal data that we collect and/or process for any purpose(s) shall not be kept for longer than is necessary for that purpose or those purposes. We retain personal data we collect from you only where we have an ongoing legitimate business need to do so.
9. 3. Notwithstanding the other provisions of this Section 6, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

 

7.   Your rights
   1. In this Section 7, we have listed the rights that you have under data protection law.
   2. Your principal rights under data protection law are:

1. the right to access - you can ask for copies of your personal data;
2. the right to rectification - you can ask us to correct, update or rectify inaccurate or incomplete personal data;
3. the right to erasure - you can ask us to erase your personal data;
4. the right to restrict processing - you can ask us to restrict the processing of your personal data;
5. the right to object to processing - you can object to the processing of your personal data;
6. the right to data portability - you can ask that we transfer your personal data to another organisation or to you;
7. the right to complain to a supervisory authority - you can complain about our processing of your personal data; and
8. the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.
   3. These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
   4. You may exercise any of your rights in relation to your personal data by written notice to us, using the contact details set out in Section 13 below.

 

8.   About cookies
9. 1. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
10. 2. Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
11. 3. Cookies may not contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

 

9. Cookies that we use
   1. We use cookies for the following purposes:

(a)      authentication and status - we use cookies to identify you when you visit our website and as you navigate our website, and to help us determine if you are logged into our website;

(c)      personalisation - we use cookies to store information about your preferences and to personalise our website for you;

(d)      security - we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally;

(e)      advertising - we use cookies to help us to display advertisements that will be relevant to you;

(f)      analysis - we use cookies to help us to analyse the use and performance of our website and services; and

(g)      cookie consent - we use cookies to store your preferences in relation to the use of cookies more generally.

10. Cookies used by our service providers
    1. Our service providers use cookies, and those cookies may be stored on your computer when you visit our website.
11. 2. We use Google Analytics. Google Analytics gathers information about the use of our website by means of cookies. The information gathered is used to create reports about the use of our website. You can find out more about Google's use of information by visiting https://www.google.com/policies/privacy/partners/ and you can review Google's privacy policy at https://policies.google.com/privacy.
12. 3. Collection of Data by Advertisers: We may also use third parties to serve or manage advertisements on our Platforms. Certain third-party partners may automatically collect information about your visits to our Platforms and other websites, your IP address, your ISP, the browser you use to visit our website (but not your name, address, e-mail address or telephone number). They do this by using cookies, pixel tags or other technologies. Information collected may be used, among other things, to deliver advertising targeted to your interests and to better understand the usage and visitation of our website and the other sites tracked by these third parties. This policy does not apply to, and we are not responsible for, cookies or pixel tags in third party ads, and we encourage you to check the privacy policies of advertisers and/or ad services to learn about their use of cookies and other technologies.

 

11. Managing cookies
    1. Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

1. https://support.google.com/chrome/answer/95647 (Chrome);
2. https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
3. https://help.opera.com/en/latest/security-and-privacy/ (Opera);
4. https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
5. https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac (Safari); and
6. https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
7. 2. Blocking all cookies will have a negative impact upon the usability of many websites.
8. 3. If you block all cookies, you will not be able to use all the features on our Platforms.

 

12. Amendments
    1. We may update this Policy from time to time by publishing a new version on our website and mobile applications.
13. 2. You should check this page occasionally to ensure you are happy with any changes to this Policy.
14. 3. We may notify you of significant changes to this Policy by email.

 

13. Our details
14. 1. The Platforms are owned and operated by Jobjar Ltd.
15. 2. We are registered in England and Wales under registration number 12571308.
16. 3. You can contact us:

(a)      via the contact form on the website

(b)      by email, using the email address published on our website (hello@jobjar.co.uk).

14. Data protection officer
15. 1. Our data protection officer's contact details are:hello@jobjar.co.uk.

 

15. Statutory and regulatory disclosures
    1. We are registered as Jobjar Ltd with the Information Commissioners Office  (ICO) in the United Kingdom. Details of ICO may be found on https://ico.org.uk/
16. Credit
17. 1. This document was created using a template from SEQ Legal. (https://seqlegal.com/free-legal-documents/privacy-policy).